Expenses Processes
Thank you for participating in the CYFAR Connecting Communities Seminar. Our goal is to minimize your out-of-pocket expenses for travel to Louisville, but some costs will need to be reimbursed due to university policies. If you have any questions about the reimbursement process, please email Sarah Butler at slbutler@umn.edu.Expenses provided out-right (no need to be reimbursed):
- Airfare
- Lodging from December 10 to December 12. If your airport is remote, isolated, or far from Louisville, we will cover the cost of early arrival or late departure as needed.
- All meals are provided as part of this event, starting with lunch on December 10th and ending with lunch on December 12th.
- Meals and incidentals traveling to and from the event are estimated to be $75.00/per travel day. (Alcohol purchases cannot be reimbursed.)
- Mileage to and from the airport
- Mileage (if you drive)
- Parking at the hotel (if driving to the event)
- Home airport parking
- Fill out the attached reimbursement form.
- Receipts must be included for any purchases.
- Please send your reimbursement form and receipts to Sarah Butler after you arrive home.
Email to slbutler@umn.edu Or mail them to:
UMN Extension - REACH Lab
Attn: Sarah Butler
360 Coffey Hall
1420 Eckles Ave
St. Paul, MN 55108
Booking Airfare
To book your airfare for the event, please use the following link: https://www.travelquote.com/events/CTPUNIVMINN%20CONNECTING%20COMMUNITIES%20WITH%20CYFAR?setup=yesIf you have any questions or concerns during the booking process, please contact our travel agent:
Kathy Ward
Group Air Supervisor, CTP-Travel
1-424-371-8157 (Personal)
1-800-810-2695 (main)
Kathy.ward@ctptravelservices.com
Airport Transportation to/from The Galt House Hotel
The Galt House Hotel is 6.3 miles (15-minute drive) from Louisville International Airport (SDF). It is easily accessible by rideshares, taxis, Uber, and Lyft. Rideshare pickup is located on the baggage claim level on the west side of the terminal.Mileage (Driving)
If driving to the event is more convenient, your mileage will be reimbursed. Please indicate your departure address below, and we will calculate your mileage. If you plan to rent a car to travel from home, please contact Sarah Butler at slbutler@umn.edu.Hotel Parking
If you plan to park at the hotel, parking will be added to your final room bill. As a reminder, we will pay for the hotel bill. Please indicate below if you need parking at the hotel, and more information will be provided closer to the event.